📂 Documentation Services
- ✔ Maintain & regularly update owners’ names and addresses with their communication preference.
- ✔ Make data available to Chairperson & Secretary and hand over during management transfer.
- ✔ Make the Owners Corporation’s records available for inspection.
- ✔ Make the Owners Corporation’s register available for inspection and provide document copies.
- ✔ Maintain the Register of the Owners Corporation.
- ✔ Issue Owners Corporation certificates and respond to reasonable enquiries at applicant’s cost.
- ✔ Handle routine inward and outward correspondence.
- ✔ Keep and supervise the use of the common seal.
- ✔ Prepare & circulate meeting agenda at least 3 business days before meetings.
- ✔ Prepare & submit draft minutes within 3 business days to the committee.
- ✔ Keep records of all Owners Corporation committee meeting minutes.
- ✔ Make all meeting minutes available 24/7 on the community portal.
- ✔ Maintain records for postal ballots, info sessions, and Annual General Meetings.
- ✔ Attend AGM online after office hours (6:00 PM – 8:00 PM) at no cost.
- ✔ Convene, attend, submit a budget and financial statement, and record AGM minutes.
- ✔ Submit Manager’s activity report at each AGM (as per Section 126 of the Act, if applicable).
- ✔ Provide a secure online portal for owners to access ledgers, statements, registers, and documents.
- ✔ Ensure all reports including AGM/meeting agendas and minutes are uploaded to the portal.