Our services are designed to ensure that meetings are conducted smoothly, comply with legislation (such as the Owners Corporations Act 2006 in Victoria), and result in effective decision-making.
1. Organising and Convening Meetings
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Schedule Committee meetings at suitable times in consultation with Committee members.
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Issue meeting notices and agendas at least 3 business days prior (as per legislation).
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Ensure agendas include required documents such as budgets, reports, and motions for discussion.
2. Administrative and Documentation Support
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Prepare and circulate draft minutes within a few business days after the meeting.
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Maintain a record of all Committee meeting minutes and related correspondence.
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Upload minutes, agendas, and other documents to a community portal for 24/7 access.
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Track and document decisions made and actions to be followed up.
3. Legal and Compliance Guidance
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Advise the Committee on compliance with the Owners Corporations Act and associated regulations.
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Ensure meetings are held and documented in accordance with governing rules and statutory requirements.
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Assist with conflict of interest declarations, quorum requirements, and correct voting procedures.
4. Technology and Online Access
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Offer virtual meeting options (e.g., via Zoom or Microsoft Teams) for convenience and inclusivity.
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Support electronic voting and ballots for efficient decision-making, especially when members are remote.
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Use online portals for meeting notifications, discussions, and accessing past meeting documents.
5. Meeting Facilitation and Guidance
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Provide an experienced manager or facilitator to chair or guide the meeting if required.
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Offer professional insight on matters being discussed, such as budgets, repairs, or disputes.
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Ensure that all stakeholders understand their roles and the decision-making process.
6. Tailored Services
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Offer customised support depending on the complexity of the property and committee preferences.
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Coordinate additional or emergency meetings when needed (e.g., urgent repairs, special resolutions).
